Questions and Answers

In this "Questions and Answers" section we publish the questions you send us, together with the answers that make the most sense from our point of view.

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Q1:   What are the objectives of project identification?


Q2:   We were asked seveal questions regarding project selection and methods and tools for project selection. After some careful consideration, we decided to create a sub-section, A Project Selection Case, where we discuss the methods and tools which we introduce in section Project Selection.

Q3:   What are the objectives of project planning?


Q4:   Why is teamwork important in all phases of a project?


Q5:   What process would you follow to update a schedule plan?



to Q1:   In an organization doing business with projects there is a strategy in place about what kind of projects they want to undertake. Based on that strategy, they will be able to identify possible projects which support that strategy. Additionally, they have a set of criteria that helps them to select those projects that fit best to their strategy: in terms of expertise, potential growth of their business, profit, etc.

Example: Company A's strategy is to do their business with constructing office buildings. So, they will mainly scan the market for potential customers who need to create or expand office space, but will not look for customers who want to build new private homes. In case they have the opportunity to undertake two similar projects, but do not have enough resources to do both, they might select that project which turns in the higher profit.

Please refer to Project Selection and Project Definition for further details.

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to Q3:   The project management team needs to be in control of all project activities. Therefore, they need a plan of all those activities. So, the objectives of project planning are to create this plan:

  • PBS - what are the project results and its components,
  • WBS - what are the activities to be done in order to achieve those results,
  • Network diagram - logical sequence of all activities,
  • Gantt chart - time schedule for the activities,
  • Resource plan - who has to carry out those activities,
  • Cost plan - how much does the project cost.

Please refer to Project Planning for further details.

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to Q4:   For most - if not all - projects we need the contributions of people with different background and different expertise. They have to work together in order to create the project results. Thererfore, it is worthwhile to observe how project teams develop and what their team dynamics are.

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to Q5:   Strictly speaking, I would follow the same process as used when setting up the project schedule the first time:

  • First step - start with the milestone plan and update it if necessary.
  • Second step - check if you need to change and update the network diagram i.e. the logical sequence of work packages / project activities.
  • Third step - update the Gantt chart i.e. the time schedule of all work packages / project activities accordingly.

Please refer to Project Schedule for further details.

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