Project Management Plan

Published: 2009-07-21
Last updated: 2022-03-20

A project management plan – from the summarized view of the project owner - comprises the following planning steps, with corresponding planning results.

Here is the overview:

Project Planning Steps with ResultsProject Planning Steps with Results

Creating a project plan means following these five steps and producing the corresponding results. It looks like a linear, step-by-step process we have to run through once and are done.

In real life, we observe that project planning rather is a process that goes through many loops. We usually follow the planning steps up to a certain point where we suddenly find that we need to go back to an earlier step in order to adjust something before we can continue.

Let us go through an example:

We create PBS, WBS, then enter a first risk analysis and find some high probability and high impact risk event. We find a preventive action which as such is not yet integrated into our WBS. So, we go back to the first step and check to which work package that preventive action can be added. Some larger preventive actions even form new work packages we need to incorporate into our WBS. Then we continue with effort estimation and the next round of risk analysis, and so on.

After completing estimating effort and risks we set up the milestone plan and continue with drawing the network diagram. After translating the first draft of network diagram into a Gantt chart we find out that we do not meet a certain milestone but we know that we have to keep that milestone. So we go back into our network diagram and adjust it until the corresponding Gantt chart shows that we can meet the required milestone.

Project management planning is a recursive task by going through several loops in order to optimize the project plans. The following picture shows a few examples of such back loops.

Project Planning Steps with Results and Back LoopsProject Planning Steps with Results and Back Loops

Traditional PM
Learning Path Navigation

Related topics

  • Project Planning Software

    In this sub-section, we describe basic features and functionality project planning software should have and recommend how to use it.

  • Critical Chain Method

    In this sub-section, we describe what problems the critical chain method addresses and how it works.

  • Project Communications Plan

    In this sub-section, we describe the elements of a project communications plan.

  • Project Controlling Tools

    In this sub-section, we present useful project controlling tools for implementation phase which we prepare in planning phase.

  • Project Claim Management

    In this sub-section, we propose a procedure for analyzing a claim situation which, in turn, supports successful project claim management.

  • Contract Management

    In this sub-section, we describe contract management for project managers.

  • Project Change Management

    In this sub-section, we present a practical approach to project change management that gives our project contract enough flexibility for changes.

  • Project Planning Continued

    In the section Project Planning Continued, I show how to build the plans for change, contract, claim, communications management, and controlling tools

Return to Project Planning Continued

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